KCSS Constitution






The mission of the Kentucky Council for the Social Studies is to strengthen and advocate for social studies education in the state of Kentucky.


Article I:  Organization 


Section 1: Name  


The name of this organization shall be the Kentucky Council for the Social Studies, hereafter referred to in the constitution as the Council.


Section 2: Purpose 


The purpose of the organization shall be to promote the study and the teaching of the Social Studies in the Commonwealth of Kentucky through such means as:


A.    Quarterly business meetings and  an annual conference,  funds permitting, to exchange ideas and disseminate information among the membership regarding curriculum development, social studies resources, professional services and in-service, and other items of general concern to the membership.


B.    Newsletters,  Southern Social Studies Journal and other publications as appropriate.


C.    Cooperation with organizations professionally interested in the extension and improvement of social studies education.


D.   Sponsorship and/or publicity of special events pertinent to the social studies.


Section 3. Membership


A.    Any person who is desirous of promoting the interest of the Council and sharing in its work is eligible for membership and must pay annual dues. Members shall be entitled to vote, hold office, participate in discussion and receive publications and other services of the Council. Members will vote as individuals, not as representatives of any given school, district, or organization.


B.    The membership year shall begin the initial day of the annual meeting and shall end one year later on the day before the annual meeting.


 Article II:  Officers


Section 1: Officers


A.    The officers of this organization shall be a President, a Vice President, and a Secretary.

      B.  All elected officers shall serve two-year terms. 

C.    All officers shall have served on the Steering Committee for a period of one year before being nominated for said office.  

D.   Additonally, an Executive Director (ED) will serve as an Officer in a non-elected, non-voting role.


Section 2: The President


A.    Shall preside at all meetings of the Steering Committeeannual conference, and special meetings of the Council.


B.    Shall fill vacancies on the Steering Committee.


C.    Shall be responsible for appointing committees not otherwise provided for in the Constitution and calling meetings of the Standing Committees as needed in conjunction with each regular meeting of the Steering Committee.


D.   Shall, at his/her discretion, call special meeting of special committees.


E.    Shall give an annual report to the membership of the Council.  The report shall consist of a summary of the workings of the Council for that year and the accomplishments, etc. This report shall be presented at the annual meeting


F.    Shall represent and act in the name of the Council when it is not in session.


G.   Shall in the event of a lack of ED for organization shall assume powers of ED for a period not to exceed 90 days     


H.    shall be program chair for the annual conference



Section 3:  The Vice President


A.    Shall preside at all meetings in the absence of the President


B.    Shall succeed to the office of president should this office become vacant through resignation or other reasons.


C.    Shall serve as the Parliamentarian for the Council.



Section 4:  The Secretary 

A.    Shall keep the minutes of the Steering Committee and business sessions of the annual meeting and file all committee reports.  


B.    Shall send notices of meetings as are deemed necessary.


C.    Shall send copies of the minutes from all Council meetings to members of the Steering Committee.


D.   Shall update the Constitution and Bylaws following recommendations by the Steering Committee as needed.


E.    Shall maintain updated policies made by steering committee.


  Section 5:  Executive Director

A.    Shall coordinate the annual conference. 

B.    Shall present quarterly reports to the Steering Committee on the work and goals of the Council and an annual report to the membership. 

C.    Shall perform all financial duties of the Council upon approval of the Steering Committee. 

D.   Shall serve as historian for the Council, keeping all records in an organized manner. 

E.    Shall perform duties as assigned by the Steering Committee. 

F.    Shall serve as a member of the Steering Committee  as a non-elected officer.

G.   Shall publish a newsletter for the membership.

H.    Shall suggest to the Steering Committee ways to promote and maintain membership.

I.     Shall maintain a roster of the paid membership.



Article III:  Governance

  Section 1:  Steering Committee

A.    Selection and Tenure


1.    The Steering Committee shall consist of elected officers of the council, the executive director, past council presidents and 12 elected representatives.


2.    Representatives from affiliated groups and past executive directors shall serve as non-voting members of the Steering Committee at the discretion of the Steering Committee. 


3.    Three (3) members to the Steering Committee shall be elected yearly at the annual meeting. 


4.    The term of service for Steering Committee members shall be three (3) years beginning at the first Steering Committee meeting after January 1st.


5.    The President shall appoint persons to fill vacancies as they occur, whether at the expiration of one’s term or resignation from committee.


6.    Past presidents and executive directors are afforded a place on the Steering Committee for as long as they choose regardless of whether his/her term on the Steering Committee has expired.



 B. Steering Committee Powers

1. Shall act as an executive board and make decisions in the best interest of the members.

2. Shall decide  the site and date of the annual meeting (conference) with the advice of the Executive Director and the Conference Committee

3. Shall select the Executive Director and determine his/her duties and yearly salary.

4. Shall evaluate the performance of the Executive Director yearly and set a salary based on said evaluation

5. Shall discuss, initiate, and approve policies and procedures for the growth and vitality of the Council.

6. Shall hear reports of the committees and act upon recommendations.

7. Shall initiate action on policies and programs suggested by the membership.

8. Shall review contents and directions of KCSS publications.  (KCSS Newsletters, Southern Social Studies Journal) -  possibly delete - does ED do this?

9. Shall appoint the editor of the Southern Social Studies Journal.


   Section 2:  Conference Committee

A.    Shall assist and advise the President and Executive Director in planning the annual meeting.

  Section 3: Awards Committee

A.    Shall advise the Steering Committee of outstanding Social Studies Educators in the Commonwealth to be recognized at the annual meeting.   (Award one elementary, one middle and one high if qualified applicants.)

Section 4: Elections Committee

A.    Shall suggest a slate of officers to be nominated and presented to the membership at the annual meeting.

B.    Shall suggest a list of individuals to serve as members of the Steering Committee to the membership at the annual meeting.

C.    Shall conduct election of officers and Steering Committee members at the annual meeting, as necessary.

D.   All elections shall be by secret ballot and follow Roberts’ Rules of Order.


E.    Newly elected officers and steering committee members shall take office January 1st following the annual fall meeting.

  Section 5:  Publications Committee

A.    Shall consist of an editor and other selected members as deemed necessary.

B.    Shall be responsible for the Southern Social Studies Journal.


  Section 6:  Technology Committee

  1. Shall consist of a webmaster and other selected members as deemed necessary


  1. The Chariman of the committee is in charge of KCSS online presence



  Section 7:  Ad Hoc Committees

A.    Shall be appointed by the President as deemed necessary.

B.    Shall dissolve when the purpose for which they are appointed has been accomplished.

Article IV:  Meetings

 Section 1:  Annual Conference           

A.    An annual state meeting of the Council shall be held once per year, if funds permit. The Steering Committee determines the date and place.

 Section 2:  Steering Committee Meetings          

A.    The Steering Committee shall meet 4 times per year, date and place to be determined at the first meeting after the annual meeting, and as needed. 


B.    Meetings may be attended in person, web or by phone. 

 Section 3: Parliamentary Procedures           

A.    Roberts’ Rules of Order shall be used when conducting Council business.

B.    Eight (8) members of the steering committee shall constitute a quorum for the steering committee to conduct business 

C.    Fifty (50) paid memberships shall constitute a quorum for the purpose of electing officers and electing steering committee members.

 Article V:  Ratification

A two-thirds vote (2/3) of the members present at the Kentucky Council for the Social Studies annual conference shall be sufficient for the establishment of this Constitution for the Kentucky Council for the Social Studies and its members.  Voting will be conducted by ballot at the annual conference and overseen by the Election Committee.








A.    The President shall, with the consent of the Steering Committee, appoint Chairpersons of Standing and Special Committees.


B.    The President shall, when necessary, appoint special committees.


C.    The chairperson of each Standing Committee shall serve for the term of the President.



A.    The annual dues shall be determined by the Steering Committee.




Section 1. Delegate to the National Council for the Social Studies Meeting


A.    The president and delegates, if attending the annual meeting of the National Council for the Social Studies, shall serve as the Council’s official delegate to that meeting. Council will determine the amount of reimbursable expenses for those representing KCSS at the NCSS Conference. If the president cannot attend, the Steering Committee may appoint an alternate.

Section 2. State Specialist as Steering Committee Member 

A.    A Kentucky Department of Education staff member who is assigned to the Social Studies field will be seated as a non-voting member of the Steering Committee so long as that person is an active member of the Council

Section 3. Amendments and By-laws 

A.       Amendments and/or by-law changes shall be proposed in writing by the Steering Committee or by the membership.

B.       Membership shall receive written notice, letter or KCSS publications, of proposed amendments or by-law changes thirty (30) days prior to annual meeting when a vote shall be taken.


C.       A two-thirds (2/3) vote of the membership present at the annual conference adopts the amendment or by-law change.   


D.       An amendment or by-law change shall take effect immediately upon its adoption, unless noted differently in the amendment or change.


E.        All policies enacted by the steering committee shall be recorded in the KCSS policy and procedures document



Section 4: Removal of Position


A.    Failure to attend two regular steering committee meetings in a year may cause a member of the Steering Committee to be relieved of that position by a vote of Steering Committee members present at a regular meeting.


B.    Failure to carry out the assigned duties of an elected position may cause an officer to be removed by a vote of Steering Committee members present at a regular Steering Committee meeting.


Section 5: Annual review of Constitution and By-Laws.


A.    A committee appointed by the Council President will conduct a yearly review of the Constitution and By-Laws.